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Minutes of the Board of Directors meeting: March 6, 2007

Present: Katie Angle, Charles Breer, Mary Derks, Gary Glubka, Pete Hawkins, Kelly Hazel, Paul Huntington
Absent: Lisa Austin, Tom Lenzmeier
Also present: Mike Beadles, Mike Fredericks, Doug Nelson, Steve Scott

MINUTES: The minutes for February were approved with correction.

REPORTS
TREASURER: Mary Derks continues to write checks in Tony Stifter’s absence. Tony will return the last week of March.

MEMBERSHIP: As of March 6 there are 1101 memberships.

TCBC NEWS: While Doug Nelson’s computer is down, articles will be sent to Steve Scott for the April newsletter. Doug will pass on his new address when ready.
 
RECOGNITION CORNER: The Bike Expo crew of Mike Beadles, Kristine Poelzer, Valerie Olson, Susie Anderson, Paul Huntington and all the volunteers for that event were acknowledged.

OUTREACH: Kelly Hazel informed the board of the Minneapolis Parks and Recreation Board’s new event on September 16, the Grand Round Tour.

BUSINESS
MN BIKE EXPO RECAP: Mike Fredericks briefed the board on improvements for the 2nd Bike Expo in its increased variety of vendors and Saturday’s attendance. Sales of mirrors, map clips, sox, jersey orders and memberships at the TCBC booth totaled $775. Mike will continue the expo for 2008 and welcomes suggestions and comments sent to:  Minnesota Cyclist  95 W. County Road F  St. Paul, MN 55127

NEWSLETTER AND LOGO DESIGN: The printing for the May (Ironman) issue will be done by Shapco if cost is similar to last year. Garry Glubka will check out costs and also printing costs for a whole year. Steve Scott expressed frustration with advertisers’  files and the amount of correcting he must do for each newsletter. Steve envisions a more current look with an increased membership to attract advertisers. Kristine Poelzer will bring to the board ideas for ads (newsletter and web) and a membership campaign at next month’s meeting. Logo discussion will continue next month also.

TCBC APPAREL & GOODS: Sales tax is included in the selling price. Tony Stifter raised questions for accounting for each item separately (map clips, mirrors, socks, t shirts, etc) vs a promotional items account.

SWAP MEET UPDATE: The booth will be used at the swap meet April 21 and Ironman April 29th.

IRONMAN VOLUNTEERS: Charles Breer will ask Volunteer Coordinator Dave Swaab to elicit volunteers for the Ironman.

TCBC/ GREAT HARVEST BAKERY RIDES: This will be a new weekly ride starting from the bakery in St. Paul. Kristine Poelzer is checking on sponsorship possibilities.

Priorities
NEW E-GROUPS POLICY: Announcements for the general membership are now found on the home page with the demise of the yahoo group.

WEB-BASED RIDE SCHEDULING SYSTEM: Valerie Olson found a system that may fit TCBC’s needs. Charles Breer will look into this area also.

BIKE ATLAS UPDATE: More maps are welcome for submission in the new atlas. There are not many from the NW quadrant of the greater metro area.

FUTURE FINANCIAL STRATEGY: Pete Hawkins presented a spreadsheet of  seven organizations and contributions totaling $1000  which should be sustainable for the club on a yearly basis. The proposal passed. Board members  will send a letter with a TCBC check to the organization each championed.

Meeting adjourned at 9:00 PM.
Respectfully submitted,
Katie Angle, Secretary

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