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Minutes of the Board of Directors meeting: April 10, 2007

Present: Katie Angle, Lisa Austin, Charles Breer, Mary Derks, Garry Glubka, Pete Hawkins, Kelly Hazel, Paul Huntington
Absent: Tom Lenzmeier
Also present: Doug Nelson, Steve Scott, Patt Seleen, Tony Stifter

MINUTES: The minutes for March were approved as is.

REPORTS
TREASURER: Tony Stifter reported on the Budget vs Actual from 11/06 through 3/07. The board agreed to renew the CD for another year at the current interest. The lease for the storage locker will be renewed on April 30th for another year with an increase of $8 from $76 to $84 a month.

TCBC NEWS: For the big May issue Doug Nelson will coordinate the ride schedule in Jim Pederson’s absence. There may be fewer issues as the pre-registered Ironman registrants are way down.

RECOGNITION CORNER: Dave Cummings for the Winging It Ride+, Terry Quam for assistance in balancing the treasurer’s books from November through March, Bywords for over 15 years of newsletter printing.

OUTREACH: Charles Breer spoke at a meeting about a new bike lane on the Midway in St. Paul. Charles also wrote a letter to St. Louis Park in support of a signal at the Beltline crossing of the Cedar Lake Trail and reported of a new bike bridge over the Mississippi River by the RR bridge.  Lisa Austin informed the board that SBAC is planning the 2nd annual BAM (Bike Around MN), a 4 day tour. SBAC is meeting June 7th in St Cloud to expand their efforts to the greater metro area and will be filling the new council appointments. Paul Huntington has adopted a section of the Midtown (HN to Colfax) to clean up as part of his TCBC ride series.

BUSINESS
NEWSLETTER PRINTING: Garry Glubka presented comparative costs of printing the newsletter from Bywords, Shapco and ASAP, Inc. The board agreed to switch to ASAP, Inc for price, use of recycled paper, possibilities for color, and label printing with a digital press. Integration of the address list will be needed.

WEB RIDES POLICY REVIEW: Leaders should continue to use the newsletter deadlines for planning rides, particularly in the busy summer months. All rides for the newsletter are accepted regardless of duplication for place, time or type. Web rides can be denied based on the aforementioned criteria because they are primarily needed for filling in gaps and/or for ride leaders who have a varying work schedule. In the winter when fewer rides are scheduled, web rides can be added for warmer weather times.             
TCBC LOGO UPDATE CRITERIA: The board will continue logo discussion next month. Steve Scott will have an article in the June newsletter for others interested in logo changes. Patt Seleen would like to know of any changes which impact the Bike Atlas by the end of August.

RIDE LEADER FORUM PLANNING: Pete Hawkins solicited various speakers for Saturday’s annual ride leader forum.

MEMBERSHIP GROWTH CAMPAIGN: The board will look at next month.

SUGGESTION FOR PAID STAFF: Postponed for next month’s meeting also.

PRIORITIES
NEW E-GROUPS POLICY: Feedback limitations for the message board include: 1. it is slow at times  2. messages are not being sent 3. no searches can be made. Bill Simon can check on these concerns.
WEB-BASED RIDE SCHEDULING SYSTEM: The board agreed to talk over the summer months, write one in the fall and start it in the winter months.
BIKE ATLAS: Patt Seleen reported that Pete May has 60 maps completed. The goal is 100 maps with a secret promo. Steve Scott is the publisher.
FUTURE FINANCIAL STRATEGY: Thank you letters from organizations were read and one more check (Transit for Liveable Communities) was written to complete this priority.

Meeting adjourned at 8:55 PM.
Respectfully submitted,
Katie Angle, Secretary

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