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Minutes of the Board of Directors meeting: May 1, 2007

Present: Katie Angle, Lisa Austin, Charles Breer, Mary Derks, Garry Glubka, Pete Hawkins, Kelly Hazel, Paul Huntington
Absent: Tom Lenzmeier
Also present: Laurie Holm, Doug Nelson, Tony Stifter

MINUTES: The minutes for April were approved without correction.

REPORTS
TREASURER:
Taxes  for 2006 were prepared by Paul Arsenault, signed by Charles Breer and filed under extension. TCBC's 501c3 status allows the club to have no sales tax on printing for the newsletter and for other sale items.
RECOGNITION CORNER: Steve Scott, Doug Nelson, and Kristine Poelzer for the May TCBC News, Laurie Holm for Bike U's, Valerie Olson for Swap Meet, Pete Hawkins and Patt Seleen for Ride Leaders Training and Mike Beadles, John Avoles, and Charles Breer for the TCBC booth at Ironman.
TCBC NEWS: Doug Nelson reported that the May 2007 issue contained a record 19 ads and a  record-tying 28 pages at a lower cost for printing and postage and more articles.

2007 PRIORITIES
MESSAGE BOARD: Discussion centered around the limitation of the message board in regard to making an announcement to the membership-at-large. At the present club announcements are plugged on the homepage and/or in the TCBC News. Kelly Hazel offered to develop a proposal to push club announcements through email obtained from the membership database. Members would have the opportunity to subscribe or unsubscribe now on the web page and with each message. Club announcements could be stored on the message board as a new category.
WEB-BASED RIDE SCHEDULING SYSTEM: Mary Derks will ask Jim Pederson for input about how the club could move to this for 2008.
BIKE ATLAS UPDATE: The editors  are looking for more 20 mile maps as well as  routes in the NW quadrant.
FUTURE FINANCIAL STRATEGY:  Lisa Austin will send a letter with TCBC's donation to Transit for Liveable Communities to complete this priority.

RECENT EVENT CAPS
BIKE U: Laurie Holm reported on the successful completion of 5 Bike U winter sessions on bike maintenence(2), bike fit, travel, and GPS use. Her expenses were minimal, for coffee only. The locations and instructors were free. Laurie offered to lead the series for 2008 and would like to skip the dessert potluck. The board accepted her offer and asked for a budget in Sept/Oct for next year.
RIDE LEADER TRAINING & FORUM: Pete Hawkins who has taught leaders for 21 years, trained this year's largest class of 25 new leaders. Returning leaders are expected to renew their membership and attend the forum or request a CD to retain their status as ride leaders. Lisa Austin offered to obtain 30 CD copies of the forum training for ride leaders who were unable to attend.
SWAP MEET: Coordinated by Valerie Olson, the 4th TCBC swap meet on April 21st was attended by 244 people who signed in, 31 sellers and 10 non-profits and many volunteers to made this a sucessful event. Plans for 2008 are being made.
IRONMAN: 160 club riders rode in the 2007 Ironman. Walter Griffen took pictures at the event.

BUSINESS ITEMS
BOARD MEMBER NOMINATION: The board accepted Tom Lenzmeier's resignation as a first term board member. According to the by-laws, his replacement will be elected by the current voting board members.The board agreed to generate a list of candidates, prioritize and ask the #1 person first and continue until the position is filled. This new board member's term ends Oct.2008.
VOLUNTEER LIST & COORDINATOR: To ensure the group of volunteers continues to grow, a check place exists on the membership application and is passed on to the volunteer coordinator (currently, Dave Swaab). Discussion ensued as to how event coordinators can access that group when soliciting volunteers.
NEW MEMBER COORDINATOR: The club continues to get many new members who receive a packet (sent by Tony Stifter) and may wish to ask questions about rides or their packet. Garry Glubka offered to head this area of need in which the board approved. He will present a proposal next month.
MAPLESS RIDES DISCUSSION:
In general, for day rides, mapless rides are discouraged. If  the ride is mapless, it must be stated in the ride description. Also, there should be two leaders, front and rear. Thirdly, it is a no-drop ride, regardless of the level of rider. These are the board's recommendations. Ride leaders will also be asked for their feedback.
LOGO REDESIGN:  The board agreed to wait until Fall 2008 with any discussion of changes to the current logo which:
      *Represents TCBC well
      *High recognition and familiarity
      *Bicyclist figure symbolizes wide range of riders
      *Has been used for a long time
      *Could use some updating
   Design criteria for updated logo:
      + "Twin Cities Bicycling Club" and TCBC should both be part of the logo
      + The bicyclist should remain part of the logo, but it: could be simplified, more gender neutral, still a universal symbol.
      + Updated logo should be clearly recognized as similar to the current logo, to be still recognized as TCBC and keeping current logo from becoming obsolete
      + Updated logo should be easier to and more economical to reproduce for silkscreen, print, embroidery, engraving and on a range of products.
      + One color, multi-color, different sized versions 
      +Potential for horizontal printing

Meeting adjourned at 9:10 PM.
Respectfully submitted,
Katie Angle, Secretary
 

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