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Minutes of the Board of Directors meeting: October 29, 2007

Present: Katie Angle, Mike Beadles, Charles Breer, Mary Derks, Garry Glubka, Pete Hawkins, Kelly Hazel
Absent: Lisa Austin, Paul Huntington
Also present: Doug Nelson,. Tony Stifter
MINUTES from October 2, 2007 were approved with corrections and additions.

REPORTS

• TREASURER: Tony Stifter reported that the CD will be renewed in November. The new accounting year begins November 1.
• TCBC NEWS: Doug Nelson reported that the Nov/Dec issue arrived on time and contained more articles. The letter announcing a ban on PLDs while bicycling will be in the Jan/Feb newsletter.
• MEMBERSHIP: No report. Dave Erick has the address corrections collected at the annual meeting.
• RECOGNITION: The Lim family for the Halloween luncheon. Julie Kosbab and Hugh Gitlin for the Halloween ride and Gateway Cycle for gift certificates for costumes. Charles Breer for organizing, running and getting the catering for the Annual Meeting.
• OUTREACH UPDATE: The Hiawatha bridge opened with a community gathering and celebration.

BUSINESS

• OFFICERS ELECTION: The Board elected  new officers for 2007-2008. President (2 years) Mark Derks, Vice President (1 year) Pete Hawkins, Secretary (1 year) Katie Angle with Charles Breer serving as Past President (1 year). Dates for the Board meetings were also approved. Pete Hawkins made a motion to commend Charles Breer for fulfilling his role as  President these past two years. The Board unanimously agreed.
• ANNUAL MEMBER MEETING RECAP: The Dakota Lodge at Thompson County Park was a good location and  price for the 78 members who attended. It will also be the place for the Recognition dinner in January.
• ANNUAL RECOGNITION DINNER PLANNING: Kristine Poelzer would again like to name tables by Club Rides for people to choose where they will sit. Menu and food preferences were discussed. Awards for ride leaders or volunteers will be a wicking t-shirt which Mary Derks will coordinate. Charles Breer will order mileage awards for 1,000 miles or 20 Rides and beyond.
• ADVERTISING COORDINATOR CONTRACT UPDATE: Kristine Poelzer TCBC AD Coordinator would additionally like commission for items at 30% off retail value in lieu of ads which advertisers sometimes provide. Kristine also asked for reimbursement of cell phone and mileage expenses.
• NEW MEMBER UPDATE: Garry Glubka continues to receive new members and communicates with a monthly letter.
• BOARD RETREAT: The Board will meet Sunday Dec 2 from 3-7 PM at Caribou on Rice/694 to determine the priorities for 2008.
• 2008 MN BIKE EXPO: Mike Beadles volunteered to lead TCBC’s efforts at the Bike Expo for next March.
• VOLUNTEER COORDINATOR  POSITION: No one has yet indicated interest in this position which was posted in the Nov/Dec newsletter.
• WEB-BASED RIDE SCHEDULING SYSTEM: This group headed by Project Manager Greg Flom, Developer Peter Breyfogle, and Mike Beadles will completely redesign ride scheduling, ride sign-ups and mileage accumulation. They will meet with the web masters November 11 and plan to implement the new system at the ride leaders training in Spring 08. The web/host/server and maintenance of the new system needs to be determined as well as the cost.
• NEW BIKE ATLAS: The new atlas is ready for review by AYH and TCBC Board and VIPS. A 2 year marketing plan with price and distributers needs to be in place for the 08 Ironman Ride in the spring.
• LAB LIAISON POSITION: The position is open again.

Meeting adjourned at 9:08 PM.
Respectfully submitted, Katie Angle, Secretary

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