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Minutes of the Board of Directors meeting: February 19, 2008

Present: Katie Angle, Lisa Austin, Mike Beadles, Charles Breer, Mary Derks, Garry Glubka, Pete Hawkins, Kelly Hazel, Laurie Holm

Also present: Mary Nelsen, Doug Nelson 

MINUTES: A motion passed to approve the Jan 08 minutes with changes

 

REPORTS

• TREASURER: No report. Doug Nelson continues to pick up the mail in Tony Stifter’s absence.
• NEWSLETTER: Doug Nelson reported that the March issue with 16 pages was done early. Ads increased from 10 last year to 17 this year.
• MEMBERSHIP: No update. Pete Hawkins sent in insurance coverage for 1500 TCBC riders for 2008.
• RECOGNITION CORNER: Laurie Holm for winter Bike U’s - Movie night, training and bike maintenance classes.
• OUTREACH: See Metro Transit and St Paul Pilot program under Business items.

BUSINESS

• METRO TRANSIT REQUEST: Pete Hawkins reported that John Sigveland of Metro Transit requested routes for a program (Bike2Benefits) to promote biking in May. Discussion concluded with a suggestion to use the message board requesting routes from riders. Ride Leaders may also have routes that could be used.

 

• ST PAUL PILOT PROGRAM: Laurie Holm offered to look into a similar request from Midway Transportation Management Organization. Additionally, they would like guided rides and a mini-class on safe cycling. TCBC could list this in the newsletter as a non-TCBC event.

 

• SWOT ANALYSIS: The next step is to continue the high priority items, as follows.

* Atlas/Product Promotion.

Encourage others to use the atlas. Charles Breer will look at marketing it. Products offer free advertising. New jersey in Spr 09. Color is needed for the logo. Check tax/accounting implications.

* Advocacy/Laws 

Mike Beadles, Lisa Austin, and Julie Kosbab will find dates to offer ride leaders a  ROAD 1 class, which is an 8 hour prerequisite for League Certified Instructor for LAB. Another opportunity to improve biking skills and practice of road laws is Bike Summit 150 on Sat Apr 26, the day before the Ironman, sponsored by Quality Bike Products. This can be promoted in the Apr newsletter. TCBC can also send a representative to the LAB Summit in Washington, DC on March 15. Kelly Hazel will check her schedule.

* Volunteers 

There is a need to establish redundancy, backup and succession plans for VIPS - treasurer, member activity, mileage, ads, newsletter, etc. Mary Derks will look at establishing consistency with a form to collect information from key volunteers.

* Systems (New Tools)

Mike Beadles with committee continues the transition of the ride scheduling system this spring. Next area will be centralizing club data at a secure site.

WATERMELON UPDATE: Mary Nelsen reported that the committee (Mary N, Kim Myers, Susie Anderson, Mark Gregory) has reenergized with new members Laurie Holm, Rob Mann, Cyndy Hanson, Mary Miller and Deb Matchinsky.

Changes for the 2008 ride include:

* Purchase of 6 water jugs to eliminate borrowing from Habitat For Humanity annually

* Five additional signs for Bald Eagle turn, Rodeo and three Registration (Day of, Prepaid, New membership). Pete Hawkins offered to update remaining 30 signs by cutting off the bottom for ground insertion and painting over AYH logo.

* Wording in brochure will change to Adult (from Household) with kids under 18 free to simplify registration

* Budget expenditures are predicted to increase 5%

* 850 participants are predicted to stay the same as in 2007 

*  More volunteers will be added at registration and bike repair at the Tamarack rest stop. The Board approved the changes.

• WOW 2008: Mary Derks reported that 80 responded to the survey with the most positive response for the group dinner on Saturday. Responses to rest stops, staffing, different formats had mixed responses. With preliminary results in, the Board agreed that Julie Kosbab can proceed with an All Club Ride approach in Winona for Aug 08.
• STORAGE LOCKER: Mike Beadles reported on the limitations of the current locker(security and easy access to items). Suggestions included looking for another facility and/or finding a garage for the 4X8 booth.
• VOLUNTEER COORDINATOR: Garry Glubka has taken on the role of volunteer coordinator for new members. He collects volunteer info from new memberships and active.com renewals.
• RIDE SCHEDULING SYSTEM UPDATE: Mike Beadles reported that a pilot system is ready for testing ride submissions. A database person is also needed to run the program.
• PROMO ITEMS AT IRONMAN: The Board agreed to sell mirrors, map clips, socks,  etc at the TCBC booth at the Ironman. Mary Derks will check on the supply.

Meeting adjourned at 9:37 PM.

Respectfully submitted,

Katie Angle, Secretary

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