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Minutes of the Board of Directors meeting: June 3, 2008

Present: Katie Angle, Lisa Austin, Mike Beadles, Charles Breer, Mary Derks, Garry Glubka, Laurie Holm, Pete Hawkins Absent: Kelly Hazel
Also present: Ed Hassler, Doug Nelson, Steve Peterson, Tony Stifter

MINUTES The May 6, 2008 board minutes were approved with additions.

REPORTS

• TREASURER: Tony Stifter reported that advertising and memberships from Ironman registration provided revenue over projection. *Board members, bring the name of a bike organization worthy of a donation from TCBC to the August meeting.
• NEWSLETTER: Doug Nelson has added a Non TCBC Event Calendar page for the month of other riding events outside the club. Mike Beadles suggested that each page of the newsletter refer readers to the online ride schedule for added rides. For the July issue extra copies will be available for a Target presentation and for the Watermelon ride. June 11 is the deadline for the July articles.
• MEMBERSHIP: No report
• RECOGNITION CORNER: Rob Welsh for the 200K Brevet, Federal Reserve Volunteers, and 195 All Club Ride members on May 31st.
• OUTREACH: Lisa Austin gave an update on the Steering Commitee efforts to organize a state group. Laurie Holm will organize a club committee for the St. Paul Classic. Another leader is needed for the Minneapolis Bike Tour.
• SAFETY: The club has had no response from Mary Derk's letter to KSTP's "Bicyclists Breaking the Law" requesting a follow-up story on cyclists rights and responsibilities. Phyllis Kahn has introduced a law at the MN legislature where cyclists would not have to stop at stop signs, similar to an Idaho law.
  Mike Beadles reported that B rides are too fast, over the 14mph average and that new riders don't know how to ride in groups. Leaders should model proper riding behavior even when not the posted leader. This reminder will be in the next announcement and also to ride leaders.

BUSINESS

• RIDE SCHEDULING SYSTEM & BEYOND: Steve Peterson of the Ride Scheduling committee reported that the high priority items (schedule, colors, description, day views) are completed. Speed, Views, and Preview for ride submissions need to be improved. Steve recommended adding to the home page Today's Rides with locations shown on a map. Think ahead ten years, what will we be like? How can TCBC use more volunteers to spread out the work, especially for ride submissions and tracking miles? Use paypal to manage memberships. The board will further review the next steps at next year's planning retreat.
• NEWSLETTER COST ANALYSIS: Lisa Austin presented a cost analysis from 2007 for each month. Average pages: 18% ads, 33% schedule, 40% articles, with the remainder in nameplate, ride guidelines, mailing panel, etc. The club paid $15,018 net to produce the newsletter from Nov 06-Oct 07. Ad revenue minus commissions minus ad printing costs yielded a profit of $3745 for the year. An estimate yearly cost for a full schedule with no ads is $19,500. The newsletter is a service to members with timely announcements and complements an electronic newsletter. Lisa will develop a survey for members about their opinions.
• MINORS POLICY: Pete Hawkins presented a TCBC Minors Policy that allows riders under 18 when accompanied by their parent or approved guardian. A waiver needs to be signed by the parent yearly if the minor is a member and if not, for each ride. Reasons for the restriction include higher liability for minors, lack of good judgment at that age, ride leaders may not want minors on their ride and a greater potential for being sued. Minors can be directed to other youth organizations(Youth Cycling League) on our home page. The board approved the policy.
• OTHER: No July meeting. Next meeting in August and a date for the VIPS picnic needs to be scheduled

Meeting adjourned at 9:12 PM.
Respectfully submitted,
Katie Angle, Secretary

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