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Minutes of the Board of Directors meeting: September 2, 2008
Present: Katie Angle, Mike Beadles, Mary Derks, Garry Glubka, Kelly Hazel, Pete Hawkins, Laurie Holm. Absent: Lisa Austin, Charles Breer
Also present: Kate Kovar, Jim Pederson, Tony Stifter
MINUTES The minutes from August were approved with changes.
TREASURER Tony Stifter reported that membership dues continue to add revenue. Additional expenses for August came from WOW for food. Lodging costs have not been paid yet.
BUSINESS
- BOARD NOMINEES: Kate Kovar submitted the slate for board candidates from the nominating committee consisting of Kate, Jim Pederson and Katie Angle. After discussion the board approved the following candidates for election at the Membership Meeting in November: Richard Franco, Cindy Hanson, Laurie Holm (incumbent), Patt Seleen, Jack Uttermark. They will join returning Directors Lisa Austin, Mary Derks, Garry Glubka, Kelly Hazel. Retiring from the Board are Directors Katie Angle, Mike Beadles, Charles Breer, Pete Hawkins.
- BUDGET COMMITTEE MEETING: President Mary Derks called for a budget meeting on Sept 23 to prepare next year’s budget. Mary, Pete Hawkins, Garry Glubka, Laurie Holm, Terry Quam, Tony Stifter expressed interest in attending.
- OUTSTANDING VIP POLICIES & PROCEDURES: Board members were reminded of the Oct 6 deadline for this project. Laurie Holm will update the Watermelon procedures.
- NEWSLETTER SURVEY: With 189 responses (10% of membership and almost half of the active riding members) most used online method to find rides, while a majority preferred the newsletter for news, exposure to nonmembers, and multiple methods of receiving information. Mary Derks will summarize for members in a future newsletter. The Board agreed to leave the newsletter as is and revisit in a year.
- CLEAN WATER, LAND AND LEGACY AMENDMENT: Doug Nelson shared info on this amendment supporting Parks & Trails funding which will be on the Nov 4 election ballot. Not voting on the issue constitutes a no-vote. Pete Hawkins will write something in support for members on the website.
- WATERMELON RECAP: Laurie Holm, chair for 2009, noted an increase in new member signups at the Watermelon Ride and would like a separate registration at the event. One goal for next year is to increase the advance signup somehow.
- WOW RECAP: From the ongoing survey, response to the event in Winona has been favorable, so far. Food expenses surpassed budgeted amount. Insurance costs are additional because WOW is a special event vs an overnight ride where riders must be TCBC members.
OTHER REPORTS
- SAFETY: Discussion and any changes at next month’s meeting. Kelly Hazel’s students are analyzing data collected from the Incident Reports.
- TCBC NEWS: no further report
- MEMBERSHIP: same as last month - 1630 members
- RECOGNITION CORNER: Budget and Nominating committees, Lisa Austin for coordinating Humana/Bikes Belong Freewheeling Stations.
- OUTREACH: Laurie Holm offered to find how many used the bike corrals at the State Fair this year. She also sought help to set up a booth for the Minneapolis Bike Tour on Sept 14.
Respectfully submitted,
Katie Angle, Secretary