Meeting Minutes for TCBC Board Meeting


Life Link III Board Room

Board Members Present: Fran Rabe, Shelby Miller, Ann Harris, Roger Fickbohm, Edward Eroe, Kasey Kramer, Mike Kubes, Bob Fix, George Blank, and Pete May

Non-Board Members Present: Steve Scott, Pete Hawkins, and Diane Ziemer

Fran called the meeting to order at 6:31pm. Roll call was taken, all board members are in attendance.

October Minutes

The meeting minutes from October were reviewed. There were no corrections to be made.

Board of Directors Officer Positions

A closed session was held to determine the officer positions for the upcoming year. Shelby Miller was nominated to be the new President, Mike Kubes was nominated to be the Vice-President, and Kasey Kramer was nominated to be the Secretary. Bob Fix made a motion to accept the new slate of directors, and it was seconded by George Blank. There was no opposition, the motion passed.

The board thanked outgoing board member Diane Ziemer for her service, and the meeting was then turned over to new President, Shelby Miller.

Committee Reports

Financial Report

Roger told the board there was one new invoice that had to be added after the annual meeting documents were reviewed. Roger reviewed the budget data with the board. Some trimming needs to be done to have a balanced budget. Roger reviewed each budget area, showing last years budgeted and actual amounts, and this year’s proposed budget. By cutting some proposed costs in some areas and eliminating some unnecessary spending in other areas the board was able to reach a balanced budget.

Ride Stats

Bob told the board there are 28 rides left to reconcile. Most are probably weather related. Bob also told the board that the ride details for the year will soon go away, but cumulative stats will stay on the ride stats site. He is anticipating January 1st to be the day this happens. Fran suggested some kind of communication should go out to members who may want to print their individual ride details at the end of the year.

Volunteer Report

Mike informed the board that the jersey committee has been established. They have identified a few vendors to talk to about jerseys. All committee members are being asked to contribute design and color ideas.

General Business

Storage Locker

Mike told the board that the club’s storage locker was recently broken into. Both tents, the club flag, and the sponsor banner were all stolen. We won’t need the tent for the Ironman since there most likely won’t be one, and North Star Bike Fest can provide us with a tent. We will need the tent next for the Watermelon Ride. So the board has some time to decide what to do about a new tent, but we should replace the flag soon. Mike will be contacting the police tomorrow about the theft. We could possibly solicit donations or take money out of the operating reserve to pay for the items that were stolen.

Night Rides

Bob distributed sheets with a draft night ride key on them. Edward, Shelby, Bob, and Pete H drafted the new key. The new key outlined a proposed set of rules for night rides. The new ride key has 5 types of night rides instead of 2. It also has a set of guidelines that cover all night rides in the club. The group that worked on the key would like the board to approve moving forward with the implementation of the new key and the final wording of the key. If the new night ride key does not work, we can change things back to the way they originally were. A motion was made by Mike to allow the new night ride key to be fully developed and implemented, barring any issues with final wording to the key. It was seconded by Fran. No opposition. Grammatical and wording changes can be made as needed.

Ride Leader Gifts

 Fran asked for ideas for this year’s ride leader gifts if we don’t want to do gift cards again.

Upcoming events: Award Banquet- February 10, 2018

Next Board Meeting: December 5th, 2017

A motion was made by Mike to adjourn the meeting, and it was seconded by Bob. No opposition to the motion. The meeting was adjourned at 9:05pm

Minutes recorded by Kasey Kramer