Ride Leader Resources

Information for TCBC Ride Leaders. Click the title to expand.

Downloadable forms are at the bottom of this page.

  • - Ride Leader Q and A Open or Close

    TCBC Ride Leader Q and A

    Here are a few answers to some commonly asked questions from Ride Leaders.

    If you have a good question that isn't answered here or in the information listed on the 'Leader Resources' page, let us know.

     

    Why is the ride I submitted earlier today not showing up on the schedule yet?
    Can I still submit a ride if I've missed the 84 hour deadline?
    How do I cancel a Ride?
    How do I reschedule a ride?
    Do I have to show up at the ride start for a canceled ride?
    If I can't lead a ride and riders show up, can I send the group out without a leader?
    Why am I not getting confirmation of my ride postings?
    About ride start locations
    How do I correct an error in my ride submission?
    How do I post an Outreach Ride?
    How do I get my Overnight or Outreach Ride on the website?
    How and when should I submit my TCBC map copying expenses for reimbursement?
    What do I do with ride sheets, non-member waivers, and new member applications?
    Who do I contact for login problems?

     

     Contact Information:

    Event Schedule:
    Website:
    TCBC Forum:
    Membership:
    Outreach Ride Committee:
    Ride Stats:
    Ride Leader Liaisons: 

      

    Why is the ride I submitted earlier today not showing up on the schedule yet?

    We have multiple volunteers that review and approve the rides, and most of the time rides are approved very quickly (sometimes within minutes). There may be occasions when the volunteers are out biking (we bike too) or traveling and it could take a while to review/approve the rides. If it hasn't been posted after a day or so, send us an email.


    Can I still submit a ride if I've missed the 84 hour deadline?

    No, the deadline exists to allow time for rides to be reviewed /posted and for members time to see the ride. Remember that you can still post an e-ride on the TCBC Forum. Use the E-Ride category.


    How do I cancel a ride?

    The full cancellation protocol is located below under Ride Cancellation Policy, but in short, here's what you need to do:

    1 - First, try to find a substitute leader so you don't have to cancel

    2 - If you have to cancel the ride, post a message on the TCBC Forum about the cancelation, use the 'Ride Canceled, Delayed or Rescheduled' category * REMEMBER - if you cancel the ride on the TCBC Forum it can't be lead for mileage credit.

    3 - Show up at the ride start on time or send someone else

    4 - Let Ride Stats know that it was canceled by using the ride calendar (the day after the ride was scheduled)


    How do I reschedule a ride?

    1 - Show up at the ride start, tell people that show up that you are going to reschedule the ride (must be within 84 hours)

    2 - Put a message on the TCBC Forum about the new date, use the 'Ride Canceled, Delayed or Rescheduled' category

    3 - If you cancel a ride on the TCBC Forum you cannot reschedule that ride, but you can post that ride as a new listing (84 hours out)


    Do I have to show up at the ride start for a canceled ride?

    Here's what the policy says: 

    For all rides, the option to cancel the ride is the sole prerogative of the leader, but leaders must show up at the ride start on time or send a qualified replacement even if their intention is to cancel the ride, except for the following circumstances:

    For winter, night, or mountain bike rides and all rides starting outside of the Twin Cities metropolitan area, if the ride leader wishes to have the option to cancel the ride without going to the start, then the ride leader must provide his/her phone number in the ride description along with the statement "call leader before coming to start to see if ride has been canceled".


    If I can't lead a ride and riders show up, can I send the group out without a leader?

    No. You must find a qualified current leader to substitue for you or cancel the ride. For a ride to be official with insurance and mileage credit, there must be a ride leader and one other rider on the ride. Cancelled rides can be rescheduled within 84 hours of the original date using the TCBC Forum.


    Why am I not getting confirmation of my ride postings?

    To get confirmation emails from the scheduling system, make sure that  is in your address book. 


    About ride start locations

    Many locations around the Twin Cities areas are all ready filled in. Selecting a location from the list is really easy. If you want to see more detailed information about a specific location you can go to the ride calendar, click on 'Venues' and then click on the markers on the map or click on 'Show List' to see them alphabetically. If your preferred start location isn't listed, you can create a new one by entering the information in the form. The map function needs a street address to work properly. If you need to put directions to get to a street address, put them in the 'Event Details' box when entering your ride.


    How do I correct an error in my ride submission?

    Send and email to  with the complete correct information and name of the ride and date that it is fixing.

    Important: We can't change listings that are in the printed newsletter


    How do I post an Outreach Ride?

    The full policy is located below under 'Outreach Ride and Overnight Trips Policy', but in short this is what you have to do:

    1 - Get your ride approved by the Outreach Ride committee ()

    2 - Submit it to the electronic schedule on the TCBC website 30 days prior to the earlier of the event date or the closing of registration for the ride

    3 - Submit a description to the webmaster for the Outreach Ride page on the website ()


    How do I get my Overnight or Outreach Ride on the website?

    After you get your ride approved, look at the Overnight Trips or Outreach Rides page, write your ride description in a similar format and email it to the webmaster. You can use the same description that you used when submitting your ride to the calendar, but submitting the ride to the schedule does not mean that it will automatically be posted on the website page.


    How and when should I submit my TCBC map copying expenses for reimbursement?

    If it's not a financial hardship for you, please save your receipts for map copying expenses and submit them for reimbursement by October 31st, the end of TCBC's fiscal year. If you need reimbursement sooner than that, please wait until the total is a significant sum. Send all requests for reimbursement to the TCBC P.O. Box. Please do not deduct map copying expenses from monies you receive for membership fees, etc.


    What do I do with ride sheets, non-member waivers, and new member applications?

    Scan Ride sheets and upload via the ride calendar AFTER the ride date and time. Instructions are below under "Ride Sheet Submission'

    Mail applications and waivers to:

    Twin Cities Bicycling Club
    P.O. Box 131086
    Roseville, MN 55113


    Who do I contact for login problems?

    Each of the following systems requires a separate registration, that is, having access to your online membership doesn't sign you up for the message board. If you can't login to one of your accounts, contact the correct system:

     

          TCBC Forum         TCBC Membership (Neon) 
     Forgot password: click here




    Last updated 4-18-2014



     

  • Accident Procedures Open or Close

     

    What To Do In Case of a Serious Accident on a Group Ride

     

    Although we all try to ride safely, accidents will happen. If you are the ride leader, please follow this coordinated emergency response, which should cover all the essentials. Ideally there will be 4 people, each prepared to take on one of the following roles so they can be done simultaneously. Otherwise, some may have to be done in sequence. You should take control and assign tasks.

      1. Crowd Control. Get other riders and bicycles out of the road and away from the victim.

      2. Protect victim from traffic. if victim is on the road. If possible to do so without risking your own safety, position yourself between the victim and oncoming traffic. Direct traffic around the victim. You can use your bike as a barrier to make yourself more visible.

      3. Call 911. The most important information is location. Try to provide name of town as well as cross streets. If possible, give information about what happened and condition of the victim(s). If no cell signal, go to a nearby residence or flag a motorist.   

      4. Attend to the victim. If there is anyone who knows CPR or has more advanced training, they should take this role. If you don’t have any training, just keep the victim from further harm:
        • Don’t move or allow the victim to move head or trunk unless absolutely necessary (moving can contribute to paralysis if there is spinal injury).
        • Don’t remove their helmet.
        • Don’t give food or water.
        • If they are conscious, talk to them. Just make sure they don’t nod or shake their head in response (don’t want them moving head or neck).
        • Let them know help is on the way.

     

    Leaders: What YOU Need to Do if There Was an Accident on Your Ride
     
    If an accident has occurred on your ride, we’d like riders to know that we are concerned about their well-being. We are interested in their feedback to evaluate ways we can make our club rides safer. To help us do that, we’d like you to:

     

      1. Follow-up with the rider(s). Ask how he/she is doing.

      2. If they have been injured, have them submit a LAB Incident Report Form (below). Note: this form needs to be signed by a TCBC Ride Leader or TCBC Official with no relationship to the injured.

      3. Whether or not the rider(s) have been injured, ask them to fill out the  TCBC Accident Survey

     

    If you are aware of an accident on a ride, ask the riders involved to inform the ride leader (if not present at the accident site) that there was an accident. 

  • Blackout Dates and Non-Compete Policy Open or Close

    2016 Ride Blackout Dates

    No other club rides may be scheduled on these dates until 3 PM.  The only exceptions to this rule will be rides to the ride (i.e. with a destination of the All-Club rides or the Watermelon Ride) or overnight and extended (multiple overnight) trips outside of the Twin Cities metro area. If you have any questions about this, please contact the ride leader liaisons ().

    • Saturday May 28: The All-Club Ride
    • Monday July 4: the Watermelon Ride
    • Saturday September 3: the All-Club Ride 


    TCBC Non-compete with Paying Sponsors Policy

    In order to support our paying Sponsor Events, TCBC ride leaders will not be allowed to schedule a ride that competes in any way with a paying Sponsor's event. Competition would include starting a ride in the same area and/or using the same route at the same time as the Sponsor's event. This rule also applies to the Ironman Bike Ride and the St. Paul Classic Bike Tour, which are TCBC Sponsored Events. We encourage our ride leaders to submit eligible paying Sponsor rides as Outreach rides instead.

    Approved 3/10/2015

    • Sunday, April 24: Minnesota Ironman
    • Sunday, May 29: Leinenkugels Chippewa Valley Century
    • Saturday, June 11: Hutchinson Water Carnival
    • Saturday, June 25: Superior Vistas
    • Sunday, September 11: St Paul Classic
    • Sunday, September 18th: Autumn Trek
    • Saturday, September 24: Tour de Hugo
    • Saturday, October 1: Apple Affair Bike Tour
  • Night Ride Policy Open or Close

     

    Night Ride Policy

    • Definition: A club night ride is where any portion of the ride occurs after sunset or before sunrise.
    • Pace: Night Rides are to be at a leisurely “C” (10mph avg. speed) or “B” (14mph avg. speed) pace. Ride leaders are responsible for ensuring that the riders stay together as a group.
    • Nature: Night Rides are intended to be social in nature; therefore they should be mapless. Maps would be acceptable for portions of the ride that occur before sunset or after sunrise.
    • Range: The maximum distance to be ridden on a Night Ride is 25 miles.
    • Lighting: Each bicycle operated on a Night Ride must be equipped with an operating headlight and taillight. All lights must meet minimum Minnesota statutory requirements. Since most Night Rides use trails extensively, bright headlights are essential.
    • Leaders: Two leaders (one front and one rear) are required on all Night Rides.
    • Designation: Night Rides are to be identified in the Event Schedule with either an “N-C” or an “N-B” designation.
  • Outreach Rides & Overnight Trips Policy Open or Close

    TCBC Special Rides


     

    OUTREACH RIDES

    Click here for current listings

     

    The main intent of Outreach Rides is to increase our club’s presence in the local and regional biking community by supporting the bicycling events of other organizations. Outreach Rides are “event” rides such as Tour of Lakes, Tour of Saints, Superior Vistas, etc. TCBC members receive TCBC mileage credit for participating, but these are not official TCBC rides and are not covered by our insurance. An Outreach Ride can be part of an Overnight Trip in our five state area or a stand-alone event.

    Criteria for a TCBC Outreach Ride:

    1. The ride must be a bicycling event ride of 1 or 2 days maximum.

    2. The ride must be held in MN, WI, ND, SD, IA or a combination of these states.

    3. The ride must be available to all TCBC members.

    4. The ride can be a fundraising ride, but it must not have a mandatory pledging rule.

    5. The ride must not conflict with TCBC’s Watermelon Ride or TCBC’s All Club Rides.

    6. A currently active TCBC Ride Leader must submit the ride for approval, schedule it, participate in it, and provide a Ride Report Sheet for members who are registered for the ride to sign-in for mileage credit.

    7. The ride must be posted in the TCBC Ride Calendar on the TCBC Website at least 30 days prior to the earlier of the date of the ride or the closing of registration for the ride.

     

    How to submit a TCBC Outreach Ride:

    1. If the ride meets the above criteria, write up a description of the ride including all of the pertinent information that should be included in a TCBC Ride Calendar submission.

    2. Submit your Outreach request to the Outreach Ride Committee via email at    Do not send it to any other email address. When two of the three committee members have approved your request, you may proceed with scheduling the ride. 

    3. Submit your Outreach ride to the online ride calendar. Entitle the ride per this example: “Outreach Ride: Tour of Lakes”. 

    4. Also submit a complete write-up about the ride to  for posting to the “Outreach Rides” page of the TCBC Website.

    5. If publication deadlines permit, submit a promotional article to the TCBC News via email to 

     

    Updated March 2015


     

    OVERNIGHT TRIPS (LOCAL- MN, WI, ND, SD and IA)

    Click here for current listings

     

    An “overnight trip” is one having at least two consecutive days of rides and one or more overnights. All of the guidelines and risk management policies that apply to day rides apply to overnight trips.

      1. All overnight trips starting in MN, WI, ND, SD and IA must be posted on the electronic ride schedule via the regular ride submission process at least 30 days prior to the trip so that all club members will have equal access to participating. If possible, post the trip before the deadline for the prior month’s newsletter (deadlines are published in the “Overnight Trips” section of the TCBC web site).

      2. Submission of an article for the newsletter is strongly encouraged. To submit an article, email it to .

      3. Post to the “Overnight Trips” page of the website by emailing your description to .


    Other considerations that apply to overnight trips are as follows:


    • An overnight trip leader, at his/her discretion, may request and use trip fees from each rider to pay for his/her trip expenses (including but not limited to: travel costs, lodging, mileage to map rides, and printing). A deposit/refund policy shall be included in any trip promotion material and in any registration forms utilized. An overnight trip leader may take advantage of free perks offered by service providers.

    • The financial risk of an overnight trip is assumed by the leader unless prior arrangements have been made with the TCBC Board of Directors.

    • An overnight trip leader should obtain a deposit from participants sufficient to cover non-refundable expenses.

    • When estimating overnight trip costs, consider adding an additional 10% or so to cover unforeseen expenditures. It is much better to give participants a refund after the trip than to ask for additional moneys.

    • An overnight trip leader has the option of requiring participants of overnight trips to be TCBC members. This would ensure that all participants would be covered in the U.S. by the Club’s medical and liability insurance. If TCBC membership is not required, then non-members must sign a Non-member Waiver and complete the Ride Report at every ride and will only have medical and liability insurance on their very first ride with TCBC.

    • An overnight trip leader should require all participants to submit a TCBC Emergency Contact Form (available under Leader Documents on the TCBC website) per instructions on the form before the trip.

    • Good promotion will ensure good participation. An overnight trip leader will need to put more effort into promotion than a day ride leader. Leaders are encouraged to submit articles to the “TCBC News,” post a notice on our website, distribute flyers at other events and in bike shops, and make announcements on rides and at other events.

    • Networking with established TCBC overnight trip leaders is an excellent way to learn the do’s and don’ts of leading an overnight trip.

    Ride approval is subject to reasonable interpretation of these polices. TCBC has the right to reject rides for mileage credit that meet the letter but not the spirit of our policies.

     


    OVERNIGHT TRIPS (OUT OF AREA)

    Click here for current listings

     

    1. An “Out of Area Ride” is a TCBC ride that starts outside of MN and bordering states (WI, ND, SD and IA).

    2. For an out of area ride to qualify as a TCBC ride, it must meet all of the requirements for an overnight trip outlined above, including the requirement that the leader must offer a minimum of two consecutive days of rides.

    3. In addition, the rides must be posted in the electronic schedule on the TCBC website at least 45 days prior to the date the rides are offered.
    Ride approval is subject to reasonable interpretation of these polices. TCBC has the right to reject rides for mileage credit that meet the letter but not the spirit of our policies.

     

    Updated November 2011

  • Recommendations for Improved Ride Quality Open or Close

     

    Recommendations to TCBC Ride Leaders for Improved Ride Quality, Communication and Safety


    Ride Listing Suggestions

    • List your ride at the level you intend to ride it. (Listing a ride at a certain level and then riding faster can be frustrating to riders expecting a ride to be at the posted level.) It might be helpful to say something such as: “leader intends to ride at a high-end B level average, or around a 14-15 mph average.” Base the speed on terrain, traffic and weather considerations. Your listing can also contain language such as: “leader will help with problems, will lead from the front, will ride at the rear, will ride with the main group, etc.”  
    • Describe the terrain character of your ride in the ride listing. Use descriptors such as: “mostly flat, 1 or 2 climbs, a few limited climbs, easy rollers, moderate rollers, strenuous rollers, hilly, significant climbs, etc.”
    • Use more terminology in your ride description to communicate how you would like your ride to go, such as: “intense workout, fast-paced group riding, touring pace, training ride, fitness ride, no drop (community ride), one or more regroup points, recreational ride, nature-viewing ride, destination ride, multiple-speed groups likely, etc.”
    • List any lengthy stops that will occur during your ride such as: “a sit-down meal, destination stops etc.” so riders are alerted beforehand.
    • Use the TCBC Ride Listing Check List for help when listing your ride.


    Controlling the Ride Character and Leader Intent

    • Use regrouping point/s at strategic locations on the route to pull the ride back together so riders are not dropped, especially early in a ride. People come to TCBC rides to ride with others and may become disenchanted when dropped. Regrouping at least offers a chance for people to be able to ride with other TCBC members and to enjoy a more social experience. Regrouping in the first 5-10 miles allows a warm-up time and allows riders to get through traffic lights, stop signs, congested trails or other slowing obstacles. Regrouping also allows riders to switch groups to find a more appropriate pace for themselves, if desired. Mention of regrouping in your ride listing may attract more riders who are wary of being dropped.
    • Suggest that faster riders start out ahead at the beginning of the ride so others who intend to ride at your listed pace can ride together instead of being strung out trying to chase faster riders. This may be especially helpful on B, B/C and C level rides. Faster riders may be welcomed on any ride, but allowing for some organized separation into two groups at the start may help avoid the chase mode and provide a better chance for like-minded riders to be in the appropriate speed group.  The separation-at-the-start concept may help eliminate the problem of rides being ridden faster than you want your ride to be. Allow a definitive head-start for riders who want to go faster than your advertised or desired pace (30 seconds or more).
    • Lead a Map-less Ride. These should ideally have two leaders if the group is larger than six riders. If leading alone, use a rear-view mirror to monitor that everyone is keeping up.
    • Lead a No-Pass-the-Leader Ride. The ride may have a map and cue sheet, but the leader is always in front and may not be passed by other riders. A large group may need to have two leaders. A No-Pass-the-Leader Ride must be clearly stated in the posted ride description.
    • Lead the group out for a slower warm-up period. Splitting into two groups may be necessary for large groups.
    • It is recommended that ride leaders of B, B/C and C rides who intend to lead their rides from the front consider having a second ride leader or experienced volunteer to act as sweep.
    • If your turnout is large or has riders with diverse abilities, you should try to designate a sweep to allow you to ride up front to guide riders on the route. This sweep could be another leader or an experienced rider. Ideally they would have a cell phone and could contact the primary leader on the ride if an issue arose. 

     

    Improving Rider Satisfaction

    • Provide maps and cue sheets that are accurate and easily read and understood.
    • Be aware of a newer rider and make sure that they are taken care of. Try to talk with them individually before the ride briefing to assess their comfort level, experience and any concerns.
    • Ask other riders during your briefing to be aware of new or less experienced riders and to offer help and/or mentoring.
    • Ask riders who may want to vary from your ride objectives to inform you of their intent.
    • You should ride within the range of speeds listed for the advertised level of your ride. That is what participants expect.
    • You should be willing to slow the ride down at times to help keep people together.
    • Suggest that riders be willing to wait a short time for trailing riders in their group who get separated on hills or at intersections.
    • All riders should be self-sufficient, but everyone - not just the leaders - should be willing to assist with flats and other problems.
    • All riders should be advised to have a plan-B. Riders should have someone they can call if they cannot continue on a ride.

     

    Exhibiting Leadership

    • Enforce the goals and objectives of the club by taking responsibility for the welfare of the group and any less skilled individuals that are on the ride.
    • Offer constructive advice to riders who are riding improperly and/or unsafely.
    • Lead a New Member Ride. These could be at any pace, but the goal is to bring new riders into the club. Work with the New Member Coordinator on these.
    • Provide a brief training session before your ride on a topic such as: fixing flats, adjusting derailleurs, truing wheels, riding in a pace line etc.
    • Write newsletter articles on educational topics or create helpful tips.

     

    Safety and Rider Etiquette

    • All riders, especially Ride Leaders, are expected to participate in a safe manner on TCBC rides by following all MN vehicle traffic laws, sharing the road and trails with other users and cycling in a manner suitable with the conditions and keeping the safety of others in mind.
    • If you feel others are riding too fast or unsafe on trails, don’t ride with them. Back off.
    • Slow down when passing other users on trails; ride single file on trails.

     

     

  • Ride Cancellation Policy Open or Close

    Ride Cancellation Policy

     

    Cancelled Rides

    The ride leader (or other qualified person) MUST be present at the ride start when a ride is cancelled. A leader can post a cancelled ride on the message board to notify riders ahead of time. (The only exceptions to this are outlined below).

    When a ride is cancelled, use the online ride calendar cancellation function to let ridestats know. Click on your ride to see the description, click on 'Cancel Ride' in the 'Ride Leaders Only' box, and fill in the form. (The Upload/Cancel Ride box only shows after the scheduled ride time). Note that this only lets ridestats know that the ride was cancelled, it does not remove the listing from the calendar or post a cancellation topic on the TCBC Forum.

    Policy for cancelled rides:

    For all rides, the option to cancel is the sole prerogative of the leader. Leaders MUST show up at the ride start on time or send a qualified replacement when they intend to cancel a ride.

    The only exceptions to this are for winter, night or mountain bike rides and all rides starting outside of the metro area. If the ride leader wants the option to cancel the ride, they must provide a phone number in the ride description along with the statement “call leader before to see if the ride has been cancelled.”

    You can also post a cancelled ride on the TCBC Forum under the 'Ride Canceled, Delayed or Rescheduled' category (this is not in lieu of providing a phone number for winter, night, mountain bike or rides starting outside the metro area).

     

    Rescheduled rides

    A rescheduled ride must occur within 84 hours of the original posted ride start. After that time, the ride needs to be submitted as a new ride on the calendar (note that the 84 hour rule will apply for the new posting).

    All rescheduled rides MUST be posted in the 'Ride Canceled, Delayed or Rescheduled' category on the TCBC Forum.

  • Ride Fees and Copying Expenses Open or Close

     

    Ride Fees and Copying Expenses

     

    TCBC Policy for Ride Leaders Remitting Guest Rider Fees and Waivers:

    -Ride Leaders should retain collected Guest Rider fees for one month or until they amount to $30 and then remit them by check or money order to the TCBC P.O. Box. These fees must be kept separate for TCBC accounting purposes; other monies must not be added or subtracted.

    -By October 15 each year, all Guest Rider fees collected for the year must be submitted regardless of the total amount.

    -All waivers collected by Ride Leaders should be mailed in to the TCBC P.O. Box along with the Guest Rider fees. Do not email them to Ride Stats.

     

    TCBC Policy for Ride Leader Copying and Mailing Expenses Reimbursement:

    Ride Leaders may submit all of their TCBC related copying and mailing expenses to the TCBC Treasurer via the TCBC P.O. Box by October 15 of each year for reimbursement. Any such expense incurred after October 15 should be included in the following year’s total.

    Receipts are required for all copying and mailing expenses. The only exception to this rule is that Ride Leaders may be reimbursed at the rate of 10 cents per copy for copies made on their home printers. This reimbursement requires the submission of a log signed by the Ride Leader showing the date, quantity and reason for the copies being made. The maximum yearly reimbursement for copies made on home printers is $50, without special TCBC Board approval.

    For all copying and mailing reimbursements, TCBC reserves the right to deny payment if the amounts are deemed by the TCBC Board to be unreasonably high.

    PMH 5/2015

  • Ride Length Calculator Open or Close

     

    Ride Length Calculations

    To figure what the maximum evening distances are, check what the sunset time is. You can look it up in a weather calendar, the daily newspapers, or a Sunset Calendar. Then use the chart below.

     

     

    With one rest stop

     

    With NO rest stops

                  
     

    Sunset time

    A Miles

    A/B Miles

    B Miles

    B/C Miles

    C Miles

     

    Sunset time

    A Miles

    A/B Miles

    B Miles

    B/C Miles

    C Miles

                  

    6 PM

    Start time

    7:00 PM

    9.0

    8.0

    7.0

    6.0

    5.0

     

    7:00 PM

    13.5

    12.0

    10.5

    9.0

    7.5

    7:15 PM

    13.5

    12.0

    10.5

    9.0

    7.5

     

    7:15 PM

    18.0

    16.0

    14.0

    12.0

    10.0

    7:30 PM

    18.0

    16.0

    14.0

    12.0

    10.0

     

    7:30 PM

    22.5

    20.0

    17.5

    15.0

    12.5

    7:45 PM

    22.5

    20.0

    17.5

    15.0

    12.5

     

    7:45 PM

    27.0

    24.0

    20.0

     

    15.0

    8:00 PM

    27.0

    24.0

    21.0

    18.0

    15.0

     

    8:00 PM

    31.5

    28.0

       

    8:15 PM

    31.5

    28.0

    24.5

    21.0

    17.5

     

    8:15 PM

    36.0

        

    8:30 PM

    36.0

    32.0

    28.0

    24.0

    20.0

     

    8:30 PM

    40.5

        

    8:45 PM

    40.5

    36.0

    31.5

    27.0

    22.5

     

    8:45 PM

    45.0

        

    9:00 PM

    45.0

    40.0

    35.0

    30.0

    25.0

     

    9:00 PM

    49.5

        
                  

    5:30 PM

    Start time

    6:30 PM

    9.0

    8.0

    7.0

    6.0

    5.0

     

    6:30 PM

    13.5

    12.0

    10.5

    9.0

    7.5

    6:45 PM

    13.5

    12.0

    10.5

    9.0

    7.5

     

    6:45 PM

    18.0

    16.0

    14.0

    12.0

    10.0

    7:00 PM

    18.0

    16.0

    14.0

    12.0

    10.0

     

    7:00 PM

    22.5

    20.0

    17.5

    15.0

    12.5

    7:15 PM

    22.5

    20.0

    17.5

    15.0

    12.5

     

    7:15 PM

    27.0

    24.0

    20.0

     

    15.0

    7:30 PM

    27.0

    24.0

    21.0

    18.0

    15.0

     

    7:30 PM

    31.5

    28.0

       

    7:45 PM

    31.5

    28.0

    24.5

    21.0

    17.5

     

    7:45 PM

    36.0

        

    8:00 PM

    36.0

    32.0

    28.0

    24.0

    20.0

     

    8:00 PM

    40.5

        

    8:15 PM

    40.5

    36.0

    31.5

    27.0

    22.5

     

    8:15 PM

    45.0

        

    8:30 PM

    45.0

    40.0

    35.0

    30.0

    25.0

     

    8:30 PM

    49.5

        

    8:45 PM

    49.5

    44.0

    38.5

     

    27.5

     

    8:45 PM

    54.0

        

    9:00 PM

    54.0

    48.0

      

    30.0

     

    9:00 PM

    58.5

        
                  

    5 PM

    Start time

    6:00 PM

    9.0

    8.0

    7.0

    6.0

    5.0

     

    6:00 PM

    13.5

    12.0

    10.5

    9.0

    7.5

    6:15 PM

    13.5

    12.0

    10.5

    9.0

    7.5

     

    6:15 PM

    18.0

    16.0

    14.0

    12.0

    10.0

    6:30 PM

    18.0

    16.0

    14.0

    12.0

    10.0

     

    6:30 PM

    22.5

    20.0

    17.5

    15.0

    12.5

    6:45 PM

    22.5

    20.0

    17.5

    15.0

    12.5

     

    6:45 PM

    27.0

    24.0

    20.0

     

    15.0

    7:00 PM

    27.0

    24.0

    21.0

    18.0

    15.0

     

    7:00 PM

    31.5

    28.0

       

    7:15 PM

    31.5

    28.0

    24.5

    21.0

    17.5

     

    7:15 PM

    36.0

        

    7:30 PM

    36.0

    32.0

    28.0

    24.0

    20.0

     

    7:30 PM

    40.5

        

    7:45 PM

    40.5

    36.0

    31.5

    27.0

    22.5

     

    7:45 PM

    45.0

        

    8:00 PM

    45.0

    40.0

    35.0

    30.0

    25.0

     

    8:00 PM

    49.5

        

    8:15 PM

    49.5

    44.0

    38.5

     

    27.5

     

    8:15 PM

    54.0

        

    8:30 PM

    54.0

    48.0

      

    30.0

     

    8:30 PM

    58.5

        

    8:45 PM

    58.5

    52.0

        

    8:45 PM

    63.0

        

    9:00 PM

    63.0

    56.0

        

    9:00 PM

    67.5

        
                  

    Max Distance

     

    60.0

    40.0

    30.0

    30.0

       

    30.0

    20.0

    15.0

    15.0

     

    This chart allows sufficient time so that the ride ENDS 15 minutes before sunset. Ride times use the average minimum speed for the ride rating (A 18 mph, A/B 16 mph, B 14 mph, B/C 12 mph C 10 mph) AND 15 minutes for each rest stop. The ride rating chart in the front of each newsletter has all the info on the number of rest stops and average speeds. Estimate rest stops as 15 minutes.

    The reason for this scheduling policy is that stopping for a repair or a route mistake for long, late rides frequently meant returning after the sun had set. The time cushion helps prevent the sundown panic which causes people to roll through stop signs and do other risky things to avoid getting caught in the dark.

  • Ride Safety Rules and Recommendations Open or Close

    TCBC RIDE SAFETY RULES AND RECOMMENDATIONS


    TCBC strives to maintain its historical good safety record.  In that effort, all members are asked to ride responsibly and adhere to the following rules and recommendations.



    Rules:

    Riding:

    1. Bicycle riders, like drivers of motor vehicles, must obey all traffic laws.
    2. All riders are required to properly wear an approved helmet while riding on any TCBC ride.
    3. Personal listening devices (MP3 players, I-Pods, earbuds, headphones, etc.) are not allowed on TCBC rides.
    4. The use of cell phones is prohibited while riding.
    5. On night rides every bicycle must be equipped with a proper operating headlight and taillight.
    6. Small children who are not riding a bike must be in a child seat affixed to the bike, on a tag-a-long or in an attached bike trailer.

    Procedural:

    1. TCBC members must sign the Ride Report at the beginning of each ride in order to be covered by the Club’s medical and liability insurance and to be counted as a participant in that ride.
    2. TCBC members must sign a waiver each year upon the renewal of his or her membership.
    3. Non-members are covered by the Club’s insurance only on their first ride.
    4. Non-members must sign a waiver before participating in a TCBC ride.
    5. Minors (under the age of 18) on a TCBC ride must be accompanied by a responsible adult and submit a waiver signed by a parent or guardian to the ride leader.

    Recommendations (Before Riding):
    1. Make sure that your bike is in good and safe working condition.
    2. Each rider should carry an extra tube, patch kit, tire levers, bike tool and a pump.
    3. Know which brake handle is for your rear brake (normally the right) and use it as your primary brake or in conjunction with the front brake. Do not apply only your front brake.
    4. All riders should wear visible clothing, and protective glasses are recommended.
    5. Riders should have a rear view mirror on glasses or helmet or attached to the bike.
    6. Hydration is necessary, and each rider should carry water and/or a sports drink and drink often during the ride.
    7. Each rider should also carry some quick energy food.

    Recommendations (While Riding):
    1. Riders should be helpful to and responsible for each other.
    2. Do not ride beyond your ability and ride in a predictable manner.
    3. Riders should ride no more than two abreast, and should ride single file when there is heavy traffic on roads, streets or trails.
    4. Ride as far to the right as is safe and practical. Take the full lane if that is the only safe way to proceed and move to the right as soon as it is safe to do so
    5. Use hand signals and communicate verbally for turning, slowing, and stopping. Point out and verbalize road hazards or other road conditions such as: “pothole”, “stick”, “glass”, “bike up”, “car up”, “car back”, “on your left”, etc.
    6. Do not ride too close to the bike ahead or to the bike next to you.
    7. When you are going straight through an intersection, without a right turn lane, make sure that you are aware of right turning motor vehicles next to you or behind you.
    8. When going through an intersection without a stop light, do not give voice signals such as “clear” or “ok”. Each rider must make a determination that it is safe to proceed through the intersection based upon his or her understanding of the conditions.
    9. Do not block right turn lanes when the group is going straight.
    10. When a group of riders comes to a four way stop, the whole group should stop.  If there is no traffic, the whole group may then proceed through the intersection. If there is stopped traffic, no more than 4-6 riders should go through the stop together in order to alternate with stopped motor vehicles.
    11. At trail crossings make sure all moving vehicle traffic has cleared the crossing and then cross when safe to do so.
    12. No rider should attempt to stop, block or direct motor vehicle traffic in order to allow all riders in a group to make a road or trail crossing.
    13. Do not confront motorists.
    14. On night rides riders should wear reflective clothing (vests or jackets) and/or reflective or lighted arm bands or ankle bands and should carry extra batteries for the front and rear lights.
    Mountain Bike Rides:
    1. Mountain bike riding is inherently different than road riding. Experienced TCBC road riders new to mountain biking should select TCBC Mountain Bike rides that are at least one ride classification lower than they normally ride "on road rides".
    2. Mountain Bike rides will abide by the International Mountain Biking Association (IMBA) "Rules of the Trail": Ride only on open trails.
      • Leave no trace.
      • Control your bicycle.
      • Always yield trail.
      • Never spook animals.
      • Plan ahead.
    3. Mountain bike rides should be cancelled in wet conditions to prevent trail damage and erosion.
    4. Mountain bike rest stop, check point locations, and the approximate time for each are to be agreed upon before the start of the ride.
    5. On MB-B and MB-C rides, if someone is missing from the group, the leader or designee should go back and find them.
     
  • Ride Sheet Submission Open or Close

     

    Ride Sheet Submission

     

    • When submitting ride sheets electronically they should be scanned (right side up) as either a jpeg or a pdf file and be legible.  Your file may not exceed 3MB so check the size before you upload - the size will be checked when you upload.
    • Make sure the name of your ride matches EXACTLY what is posted on the calendar.
    • Make sure that every rider has a distance marked.
    • Use a separate sign-in sheet for each level of ride so as to match the calendar. If your ride has both an A/B leader and distance and a B leader and distance, it counts as two rides.
    • Enter your name both as the leader and as a rider for mileage tracking.
    • Encourage riders to print their name LEGIBLY. If you see a name that is difficult to read, try to clarify the name or number if possible.
    • Submit legible Ride Reports promptly by scanning and uploading via the calendar detail of the ride (do not attempt to submit mulitple scanned files on the same calendar detail) or mail to –

    Twin Cities Bicycling Club 
    P.O. Box 131086 
    Roseville, MN 55113

    • If you cancel or reschedule a ride, notify riders on the forum (Reminder that IF you cancel on the message board, you still need to go to the ride start and no other leader can lead the ride for mileage credit that day).
    • Please send notice of all cancelled and rescheduled rides by going to the calendar detail for the ride AFTER the ride date and time and cancelling the ride so the ride is accounted for.
    • You will receive an email confirmation of your scanned ride from RideStats once it is entered in the system. Please allow several days for rides to be entered and acknowledged.
    • When you submit a ride sheet electronically via the calendar, you may not submit multiples for the same calendar detail.  If you do, your ride sheets may be overwritten.
    • If you have questions contact
  • Risk Management Policy Open or Close

     

    TCBC Risk Management Policy


    The following items constitute TCBC's effort to minimize exposure to liability risk for the corporation, its directors, and its ride leaders:


    -All ride leaders must be current members in good standing and fulfil the following requirements:

    *New leaders must attend the TCBC Leader Training Class and are expected to lead a minimum of four rides their first year.

    *Returning leaders must attend the Leader Forum yearly (or contact the TCBC Leader Liaison for updating if they cannot attend the forum) and lead a minimum of two rides each year in order to maintain their active leader status.

    -All TCBC rides must be properly submitted to TCBC Ride Scheduling for approval and listing in the official TCBC Website Ride Calendar. (This provides a necessary screening process and exhibits appropriate forethought and planning for TCBC Rides.)

    -TCBC Leaders must follow TCBC's rules and guidelines for leading TCBC rides. Examples of these rules and guidelines would include TCBC's ride classification guidelines that are listed under the TCBC Ride Key and TCBC Night Ride Policy.

    -All TCBC ride participants are required to properly wear an approved helmet while riding on any TCBC ride.

    -TCBC actively promotes safe and lawful bicycle riding at all of its rides and publishes safety articles in its publication, the TCBC News.

    -All TCBC members must sign a Liability Release yearly; non-members must sign a Liability Release before each ride.

    -Leaders must complete and submit an Incident Report whenever an accident has occurred on their ride that involves significant property damage and/or treatable medical injuries.

    -TCBC will maintain Liability Insurance through the League of American Bicyclists (LAB) at the normal levels they offer. TCBC Ride Leaders should be aware that they can purchase additional Umbrella Liability coverage through their automobile or home owner’s insurance company if they deem it necessary.

    PMH, Rev. May, 2015

  • Sunrise and Sunset Calculator Open or Close


    Click here to see a monthly chart of Sunrise and Sunset times for Minneapolis
    at timeanddate.com

    Below is a calculator for sunrise and sunset times, enter date for the ride or change the city if your ride is to be outside Minnesota.  TCBC rides are subject to the TCBC Night Riding Rules.

  • Survey Open or Close

  • TCBC Insurance Benefit Open or Close

     

    TCBC Member Benefit: LAB Insurance*

     

    Among the many benefits that come with TCBC membership, possibly the most significant is our League of American Bicyclists (LAB) Insurance administered through American Specialty Insurance Services (AmerSpec). It consists of Liability and Medical coverage plus an Accidental Death & Dismemberment policy.

    All coverages apply only on approved and scheduled TCBC bike rides. The Liability Insurance provides $1 Million of General Liability and up to $3 Million of General Aggregate coverage. The Medical Insurance provides up to $10,000 of coverage per person per claim after a $500 deductible which disappears if either you or your primary Medical Insurance company has paid that amount on the claim. This Medical Insurance is secondary to any other Medical Insurance you may have. Also, there is a $5,000 Accidental Death and Dismemberment coverage per person. TCBC pays the yearly premium for these insurances as a member benefit for all current paid-up members.

    One may ask why is it beneficial to have Liability coverage while riding a bicycle. Well, consider the fact that last year alone, AmerSpec paid two claims of over $400,000 each to pedestrians who were hit by bicyclists. They also paid a myriad of smaller bodily injury and property damage claims resulting from cyclists’ errant actions including damage to automobiles.

    The benefits of the Medical coverage are more obvious. In TCBC alone, there were several claims last year including two that resulted in payouts close to the maximum $10,000. Having this extra Medical coverage can help ease at least a small amount of the pain and financial hardship of having biking- related injuries.

    In order to benefit from our LAB Insurance coverage, you must: be a currently paid-up member at the time of the accident; have signed a yearly waiver; have signed the Ride Report Sheet at the start of the ride on which the accident occurred; and work with the ride leader of that ride to file an accident report with AmerSpec as soon as possible after the ride.

    While we hope that our members will never need it, TCBC is pleased to make this valuable benefit available to all of its members. Your half of the deal is to make certain that your membership is current and that you comply with the other items listed in the previous paragraph.

     

    *Disclaimer: the information in this article about the LAB Insurance coverage provided by AmerSpec is written with the best intentions of accuracy, but the final word on coverage will always be determined by the actual policies of the insurance underwriters. A PDF of the AmerSpec brochure for LAB Insurance is available for viewing at www.biketcbc.org on the Ride Leader Resources page.

    Pete Hawkins, TCBC Insurance Coordinator, February, 2013

    Download the LAB Insurance Program Brochure 1.3mb 

Downloadable Files:
FileDescriptionFile size
Download this file (TCBCRideReport16_form.pdf)TCBC Ride Report (fillable form)Sign up sheet for submitting rides (fillable form)166 kB
Download this file (TCBCRideReport16.pdf)TCBC Ride Report (for printing)Sign up sheet for submitting rides (for printing)108 kB
Download this file (EmergencyContact.doc)Emergency Contact FormWord Document for contact and medical information33 kB
Download this file (LAB Form Package.pdf)LAB Incident Instructions and FormsReporting Injuries To TCBC's Insurance Company This is used to report only injuries.570 kB
Download this file (AmerSpec2017Brochure.pdf)2017 LAB BrochureBrochure from League Of American Bicyclists details insurance program421 kB
Download this file (2009TCBCLogos.zip)Logos for Ride MapsTCBC Logos for Leader use in Ride Maps1939 kB
Download this file (TCBCRideBriefingGuide2016.pdf)Ride Briefing Card (2016)For leaders at ride start97 kB
Download this file (TCBCBenefitsCoupon2014.pdf)TCBC Member Benefits Flyer  318 kB
Download this file (TCBC Non-Member WR.pdf)Non-member and Special Events WaiverNon members should sign before every ride76 kB
Download this file (TCBC Member and Minor WR.pdf)TCBC Members and all Minor Participants WaiverFor participants under the age of 1876 kB

 

Other Links

2014 Ride Sheet Submission Process Demystified on YouTube