TCBC BOARD MEETING

Tuesday, August 5, 2014 6:30 PM

Maplewood Library Community Room

 

Board Members Present: Diane Ziemer, Gina McCrone, Patt Seleen, Fran Rabe, Paul Frenz, George Hagemann

Absent: Michele Brougher, Gary Stang, Pete May

Extra Attendees: Pete Hawkins, Jim Pederson, Steve Scott, Kasey Kramer, Mike Kubes, Doug Nelson, Roger Fickbohm, George Blank, Alex DeVeyre

Meeting called to order at 6:30 PM

The minutes from the June 3, 2014 were approved with minor amendments. Patt Seleen made a motion to accept as amended and Paul Frenz second the motion.

Reports:


Membership Committee:
Diane Ziemer

       Diane received the report just before the meeting and unable to make copies or forward the email in sufficient time. She will bring copies to next meeting.


Watermelon Committee:
Doug Nelson

     Recap-Great Day! Profit was $1,576.25. Doug volunteered to chair this committee again next year. The committee will try to use more media outlets to spread the word about the ride. The board will decide at the end of the year with final profit margins to consider a donation.


Treasures Report:
Roger Fickbohm

     Roger went over the Balance sheet, Profit and Loss by Class, Budget vs Actual by Class, and transaction detail by account.  Great job done by Roger!


Sponsorship Committee Report:
Patt Seleen

      See Attachment from Patt Seleen

      Board Voted (subject to sponsorship approval)                                      

1. To decrease the TCBC newsletter from 10 to 8 issues.

     Paul Frenz made a motion to approve and Patt Seleen seconded the motion.   

2. Sponsorship Rates will stay the same for 2014-2015 year.

     George Hagemann made a motion to approve and Paul Frenz seconded the motion.

3. The printed newsletter will eliminate the ride description.

      Patt Seleen made a motion to approve and Gina McCrone seconded the motion.

Pete May will be the 2015 board member liaison to the sponsorship committee since Patt Seleen will be leaving the board.

 

New Business 

Nominating Committee Update: interested parties include Kasey Kramer and George Blank. We only have 2 spots currently open as Gina McCrone has agreed to finish her term out.

VIP Picnic Update: George Hagemann- Como Park 6PM Aug 11 catered from Buca’s.

Advertising with Parks &Trails 2015:Steve Scott-Budget committee will need to decide what publications to be in for 2015. Diane will talk with Steve Scott after the budget committee meets in Sept.

All Club Ride: Diane-Aug 30 from Minnetonka Ice Arena at 9:30 AM. Tom Brix is coordinating.

Halloween Ride: Patt Seleen, Gina McCrone and Mike Kubes. Brackett Park reserved for Oct 25, 2015 10 am and same route as last year.

Annual Meeting Update: Diane Ziemer- Advent Lutheran Church is the venue in Maple Grove on November 2,2014.

2015 Recognition Banquet: Diane- Ramada Inn, February 7, 2015

Volunteer Update: Mike Kubes-St Paul Bike Classic-4 people already volunteered for helmet fitting and 2 people as road marshals. Eriks warehouse sale 9/12-9/16 TCBC will have a booth and looking for volunteers.

Member Refunds Policy: Board Discussion.

2 members have asked for refunds this year. Paul Frenz will draft a new policy stating TCBC has a No Refund Policy.  Paul made a motion to accept and Gina McCrone made a second motion to accept this policy.

 

Announcements:

Doug Nelson- Newsletter

Randonneur meeting set for 8/26/2014 to review the 2015 schedule and to decide if one needs to be a TCBC member or just pay the $3 fee each time.


Upcoming Events:

VIP Picnic Aug 11, 2014

All club ride Aug 30,2014

St Paul Bike Classic Sept 7, 2014

Halloween Ride Oct 25, 2015

Annual Meeting Nov 2, 2014

Next Board meeting Sept 2, 2014 Roseville Library

Meeting adjourned at 8:40PM, Paul Frenz made a motion to adjourn and George Hagemann seconded the motion.

Minutes submitted by Gina McCrone