TCBC BOARD MEETING

Tuesday, March 10, 2015 6:30 PM

Life Link III Board Room

Attendance/Call to Order

Board Members Present:

Diane Ziemer, George Blank, Edward Eroe, Paul Frenz, George Hagemann, Kasey Kramer, Gina McCrone, Fran Rabe,

Board Members Absent

Pete May

Non-Board Members Present

Pete Hawkings, Dale Koniecki, Mike Kubes, Doug Nelson, Steve Scott

The meeting was called to order at 6:32 pm – Diane

Minutes

The minutes from February 3, 2015 meeting were reviewed. One minor amendment was suggested and noted. Gina made a motion to accept the minutes with the suggested amendments. George seconded the motion. The motion was passed.

Committee Reports

Treasurers Report – Diane

Refer to Twin Cities Bicycling Treasurer Report – dated March 2, 2015.

Sponsors have requested to be able to use credit cards. A committee will be formed to evaluate this issue.

Tom Brix is filling in for Roger while he is on vacation.

There are several expenses that have not yet hit the books, e.g. Leader Bag gifts.

Membership Report - Diane

Refer to the March 1, 2015 report for detail. Broad trends/statistics were discussed. A graph was suggested to track the stats.

Newsletter – Doug Nelson

Doug will put the new minor’s policy in the Newsletter.

Volunteer Activities – Mike Kubes

We will have a booth at the Ironman. (Hugh Gitlin will be the Coordinator). The Ironman staff have asked for TCBC volunteers to put carpeting down over the tracks and lift if off for cars and trains. We will put it on the list of what we need volunteers for.

We need volunteers for the North Star Bicycle Festival in June on different days (to represent the club and recruit members).

Menominee road races: We would like to have TCBC lead some “spectator” rides. We will mention to leaders that we have need for leaders for this purpose.

No further work has been done on TCBC volunteer vests. Mike and Steve will check on what it would cost to have the volunteer vests with “TCBC” on it.

Other Business

Taxes- Diane

The 2014 taxes are ready to be filed. They have been reviewed and are ready to submit. George made a motion to approve the taxes. Gina made a second motion. The motion passed.

TCBC Operating Reserve - George H

A six month reserve (of core expenses) was recommended by the committee to support future years’ operations. Those expenses that are defined as “core” will be defined at a future date. Refer to drafted policy. A motion was made by Paul to accept the policy. Gina seconded the motion. The motion passed.

Finance Committee

George Blank was added to the committee. This new financial committee will identify the core operating expenses to support the new TCBC Operating Reserve.

All Club Ride

The contract for rental of the park is not yet signed. The city will mail it to Fran in March.   New route mapping is pending. At the request of members, a 15 mile option will be provided. The ride is already posted on the calendar and will be modified as additional details are available. We will also mention the ride in the e-news. Mike Kubes and Dale Koniecki will be ride leaders for the shorter distances. Additional leaders we will be identified.

Watermelon Ride

Last year’s committee has agreed to return plus Mike Kubes.

The ad for the Watermelon Ride has been placed in Have Fun Biking and Parks and Trails. Doug will contact the media to promote the ride.

Charity

Should TCBC have a charity that we can link with to provide for the community and to provide promotion on our behalf? The possibility of promoting a food shelf or other community will be further explored.

Newsletter

Material for the back page for May was discussed. A final decision was not made.

Will we have the new consent policy incorporated into the May issue?

The current issue was jam packed and we had lots of articles. Unfortunately we had to leave some articles out.

Jerseys

Randall H. wants to have more of a racing jersey that would be appealing to riders on his rides. The jersey, which is not yet designed, would have the TCBC logo. The Randonneurs have designed a jersey with the TCBC logo on it. A motion was made to approve the Randonneur and Randall’s group use of our logo on another jersey subject to approval of the board of a proof of the final design. (The Randonneur design has been approved). George H. made a motion and Gina 2nd the motion. The motion passed.

Ride Leaders-Pete Hawkins

The new training format is going well. We have 4 teachers. Tom Melcher, Bike Beadles, Pete Hawkins and Patt Seleen. Will have trained 27 new leaders for 2015. We will be implementing changes related to how leaders will communicate. The Leader Yahoo groups will be eliminated. Will open a new forum where emails can be sent to the leaders. This does not tie-in or involve Neon. These new changes will be introduced at the April 8th Ride Leader Forum.   All ride leaders will have to create a password to get on the forum web site. (The registration is separate).

In the near future some of the Ride Leaders documents will only be accessible to Ride Leaders such as scheduling rides to the calendar. More information will be available soon on this.

The Outreach ride policy will be modified. The new policy will no longer require a pre-ride briefing due to riders that may all not want to start at the same time for a ride brief.

The new TCBC policy related to prohibiting direct competition of TCBC rides with sponsor rides will be introduced at the Forum.

Adjourn Meeting – All

A motion to adjourn the meeting was made by Kasey. The motion was seconded by Gina. The motion passed. The meeting adjourned at 8:28 pm.

 

Final Version by FR 4.7.15