TCBC BOARD MEETING
Tuesday, August 11, 2015 6:31 PM
Life Link III Board Room

Attendance/Call to Order

Board Members Present:

Diane Ziemer, George Blank, Edward Eroe, Paul Frenz, George Hagemann ,Kasey Kramer, Pete May, Gina McCrone, Fran Rabe

Non-Board Members Present

Mike Kubes, Doug Nelson, Roger Fickbohm, Kate Kovar, Jim Pederson, Steve Scott

 

The meeting was called to order at 6:33 pm – Diane

 

Minutes

The minutes from June 2, 2015 meeting were reviewed. One minor amendment was suggested and noted. George H. made a motion to accept the minutes with the suggested amendments. Pete seconded the motion. The motion was passed.

 

Committee Reports

Treasurers Report – Roger

Refer to Twin Cities Bicycling Treasurer Report – dated August, 2015.

We need someone to assume the role of master authority. A possible person was discussed and will be approached.

July 28th Finance Committee will meet.

Membership Report – Diane

No report for June or July

This issue remains open: Expired riders that are riding without paying membership, chronic offenders, need to be addressed. Fran tried to get the data from Michelle but was unable to obtain it. and send report to Pete or Katie and test if with a couple of Ride Leader’s to inform certain individuals to pay the $3 fee, join, or don’t ride.

Suggesting we have a technology committee to obtain data. This person would at least occasionally attend Board Meetings.

Annual Meeting

Scheduled for November 8th. Location TBD.

Halloween Ride

October 31st

VIP Picnic

Date has been finalized as September 21. Gina is investigating the possibilities of dates and exact location.

 

New Business

Volunteers

Ann Harris will be co-chair for Annual Meeting. Ann is working with Evie.

St Paul Classic we have some signed up for helmet fitting.

The Science Museum event was Thursday, June 4th. We had a table there. Kasey and Mike K manned the table. The event is June 4th.

Feb 6th tentative. Date for Recognition Meeting. Venue TBD.

Eriks Warehouse Expo of September 16 and 20th. We are invited again to have a booth.

Need to replace Bike U Coordinator.

Recognition Corner

 

Announcements

Newsletter- Doug Nelson

July issue needs to have an article about Rick and/or accident. The deadline is June 10th.

Watermelon – (Doug Nelson)

Recap: Over 40 people have volunteered for the ride.

400 riders including volunteers

Profit $1,075

Paid for next year already at Snail Lake and will likely be able to get church again.

One comment – some people got lost between pavilion and parking lot. No complaints were received regarding not having a rodeo. Doug is looking for a replacement.

Nomination Committee – (George Blank)

Linda Johnson and Dave Murphy and George Blank are on the committee.

Sponsorship Committee – (Kate Kovar)

Gearing up for 2016. All Sponsor rides are Outreach rides.

Sponsors want to use credit cards. Committee looked at additional cost of credit card use. Want to encourage all users to use, not just those that ask. (It saves time for us). We estimate the cost would be around $600.00 for us to use credit card. Pete made a motion to allow sponsors to use a credit card. George H. seconded the motion. The motion passed.

Media Kit wants to call out that they are not-for-profits.

Keep the committee in the loop of any changes that could impact them.

On-Line Calendar (Jim Pederson)

Discussed modified the time required for posting a ride. Further discussion is needed.

Charitable Contributions for 2016

Need to send the info. to Kate for Sponsorship

Survey to Study Health and Impact of Cycling

Put in e-news with link to the survey. Paul moved that we put the language (in the email of 8/10/15) in the enews. U of M and MnDot Study. Pete seconded it. The motion passed.


New Business

Ride scheduling – Diane

Announcements

Sept/Oct Newsletter is being worked on.

Safety

Use of aero bars and their safety was discussed without conclusion.

Need volunteers for St Paul Classic

Brewery Rides

How are these TCBC rides when they are drinking on the rides. TCBC does not have a policy on not drinking while riding.

Next Meeting

September 1 at 6:30 pm at the Life Link Board Room

Adjourn Meeting – All

A motion to adjourn the meeting was made by George H. Gina seconded the motion. The motion passed. The meeting was adjourned at 8:37