Meeting Minutes for TCBC Board Meeting

April 5, 2016

Life Link III Board Room

Attendance/Call to Order

Board Members Present: Fran Rabe, Roger Fickbohm, Shelby Miller, Kasey Kramer, George Blank, Diane Ziemer, Edward Eroe, Paul Frenz, Pete May.

Board Members Not Present: Mike Kubes

Non-Members Present: Pete Hawkins, Steve Scott, Bob Fix, Doug Nelson

The meeting was called to order at 6:28 pm

The minutes from March were reviewed. There was one spelling error. A motion was made to accept the amended minutes by Diane, and was seconded by George. There were no objections, the motion passed.

Treasurers Report

Financials were reviewed by Roger. There are no outstanding checks, all accounts are paid and reconciled. Many sponsors are paying by credit card, and are very pleased. There is some increased cost, but it is much easier for the treasurer. Roger reviewed the balance sheets with the board. Assets are up from last year, due much to less money spent on postage. Expenses are similar to last year, slight differences due to different billing cycles. We spent less money on food due to moving the awards banquet.

Profits are very close to budgeted numbers, and many expenses are less than budgeted.

Technology Committee

Bob Fix presented on behalf of the technology committee. Michele will begin to invoice the club starting in April. She is doing some modification work to the calendar and to Joomla. There will be some training for new ride stats people once they are identified. There was a question from Edward on whether the software could be modified to put a strikethrough or a notation on a ride once it is cancelled rather than just put a note on the forum.

Regarding changing ride time submissions; this will require 15 to 20 hours of work to make this program change. It would take about 30 days to implement this. Now we need to look at staffing and how that would be affected if the board were to change ride submission times. We will need to speak to those involved by this change and get their input.

Membership Committee

We did not receive a report from membership so there was no presentation.

New Business

Fran received an email from Hypetherm Inc. regarding their wellness fair, they would like someone from the club present if possible. Mike Kubes will go to represent the club in April.

Hot Chocolate Run:

The Hot Chocolate 5k/15k run in Minneapolis is looking for 10 volunteers to be bike marshals. 6 people have signed up, we need 4 more.

Strategic Planning Meeting:

This was held last week. How do we want to present these ideas to the club members? Newsletter? Forum? President’s Column? It is too late for the May edition, so the recap will go in the June issue of the newsletter in the President’s column.

Watermelon

Doug presented for the Watermelon committee. There is not much for them to do yet. Laurie Holm is chairing the event this year. There will not be any major changes made to the ride this year. The routes will be altered some due to road construction.

Newsletter

Doug presented to the board about the newsletter. The next issue is a big one, as it goes to all the Ironman pre-registrants. Space is tight, do we need to print the whole ride key? Or can we leave it out? Fran felt it was important and that new riders would need to see it. Can we add 4 pages if we run out of space? It would increase overall costs for mailing and printing. Steve will try to get the issue under 20 pages, but if it needs to go over to 24 pages the board felt it would be ok to spend the money on the extra pages due to the number of people (and potential new members) who will see it.

An article was written by a member regarding membership numbers, but we don’t have space for it in this newsletter. It may go in a later edition.

Leader Training

Pete stated that Tom and Pat are unavailable for more classes. So we had 2 ride leader training classes, which gives us 16 new leaders.

Tent

The club needs a new tent to replace our old one. Mike presented mock ups of a new tent and quotes at the last board meeting. Paul made a motion that the club purchase a new tent if one can be purchased for under 2500 dollars. Diane seconded the motion. No opposition, the motion passed. Steve will call Mike Kubes and get the information about ordering a new tent.

Upcoming Events

Ride Leader Forum (April 11th)

Minnesota Iron Man Bike Ride (April 24th)

Spring All Club Ride (May 28th)

Paul made a motion to adjourn the meeting, it was seconded by Diane. Meeting adjourned at 8:29 pm.

Meeting minutes recorded by Kasey Kramer