Meeting Minutes for TCBC Board Meeting

April 4th, 2017

Life Link III Board Room

Board Members Present: Fran Rabe, Mike Kubes, Edward Eroe, Kasey Kramer, Shelby Miller, George Blank, Roger Fickbohm, Pete May, Bob Fix.

Board Member Not Present: Diane Ziemer.

Non-Board Members Present: Steve Scott, Ann Harris, Doug Nelson, Pete Hawkins, Scott Larson.

The meeting was called to order at 6:30pm.
The minutes from March were reviewed. There were a few grammatical errors and one spelling error to be made. A motion was made to approve the corrected minutes by Shelby, and was seconded by Mike. No opposition, the motion passed.

Financial

Roger reviewed the financial data with the board. The money for Michele and for the “ride with GPS” has been take out. We will be creating a new account specifically for computer expenses and for the new ride stats money. Insurance costs are up, but otherwise the balance sheet is about the same as last year. Advertising expenses were up, but we are coming in pretty close to budget.

Volunteer

Mike informed the board that we have several volunteers to serve as bike marshals for the Hot Chocolate Run coming up on April 15th. More volunteers are needed for Ironman at the end of April. The North Star Bicycle Fest will be this summer again. The club will be putting a booth up at many of the events. The St Paul race has been moved to Grand Ave. There are also several corporate health fairs that are asking for club presence.

Tech Committee

Edward spoke on behalf of the tech committee. Bob Floyd will be presenting the “ride with GPS” program at the ride leader forum. In upcoming meetings the committee will be looking at document storage and security.

Ride Stats

Bob Fix spoke to the board on the new ride stats program. The new system will go live in one week or so. The old rides are loaded into the system. There will be a brief demo at the ride leader forum. Some ride leaders have been using/testing the new system. Ride leaders will be able to email or mail/scan rides in if unable to use new system, or do not have a computer. New ride leaders have been added to the system. There is a public and a private side to the new system. Looking at possibly integrating a new calendar in 2018, but the new calendar Michele is working on does not have any ads/banners built in as the current one does. The manufacturer of the old calendar system (Helios) has gone out of business, so something will need to be done with it.

The people who currently enter ride stats need to be contacted to tell them we are moving to a new system.

Sponsorship

Fran read an email from Kate from Sponsorship. We have had several new sponsors come on board recently.

Calendars

We have not sold as many as we would have liked. We can look at giving some away to ride leaders at the forum.

Spring All Club Ride

Doug spoke to the board about the upcoming spring All Club Ride. The venue has changed back to the north metro. The club has reserved the small pavilion at Snail Lake. We will use similar routes as was used in years past. 28, 49, 63 mile options.

VIP Picnic

We need to pick a date for the upcoming VIP picnic.

Anniversary Jersey

Next year will be the 25th anniversary of the club. Do we want to do a jersey? Water bottles? Other clothing available on the online store? Mike met with Borah, who make jerseys. Also a company called Ascend. He is getting prices and quotes. He will also collect fabric samples. Fran suggested 2 different designs this time. Will plan to announce a new jersey at the annual meeting and ideally have a model/display at the awards banquet.

Membership

Fran reviewed the membership data. Total memberships down aprrox 5%. High number of people who expired but did not renew. Pete H told the club that this is something seen in bike/activity clubs nationwide. Memberships are down everywhere. He feels we are still a strong club, and that we need to concentrate on keeping the members that we have.

The question was brought up of where do we send the waivers? Do they still go to the PO Box? Can they be scanned in? Pete H thought that we need the actual physical document, not a copy. He would like to make that an official policy.

Newsletter

Doug spoke about the newsletter. The next issue will be the big Ironman issue. New stuff needs to be to Doug by Thursday.

Watermelon Ride is 3 months away. Committee will be meeting soon to get things organized. Doug is working on routes.

Upcoming Events

Ride Leader Forum, April 10th

Spring All Club Ride, May 27th

Meeting was adjourned at 8pm.

Minutes recorded by Kasey Kramer