Meeting Minutes for TCBC Board Meeting

5-2-17

Life Link III Board Room

Board Members Present: Fran Rabe, Kasey Kramer, George Blank, Bob Fix, Edward Eroe, Mike Kubes, Diane Ziemer, Pete May, Roger Fickbohm, and Shelby Miller.

Non-Board Members Present: Pete Hawkins, Doug Nelson, Ann Harris.

The meeting was called to order by Fran at 6:30.

The meeting minutes from April were reviewed. There were no corrections to be made. A motion was made by Mike to approve the April minutes, and it was seconded by Bob. There was no opposition, the motion passed.

Finance

Roger reviewed the club’s financial data with the board. All invoices and receipts are paid. Assets are a little up this year, there is a little more income from promotional items. Expenses are about the same as last year. Insurance costs are up from last year. The newsletter revenue is up from last year. This year the club had to pay in some money on taxes because of this revenue. We will need to keep an eye on this in the future to avoid this issue again. Overall, expenses are down, and our revenue is up. The club will need to look for someone to take over doing the club audits from Ginny H.

Volunteer

Mike told the board that the Hot Chocolate Run on April 15th went well. Several club members volunteered as ride marshals. The volunteer list for both North Star Bike Fest and Watermelon Ride are online for people to sign up to volunteer. Velofix approached Mike and has offered to follow riders on rides and do repairs if needed. Mike will refer them to Kate.

The question arose of where to put “special” rides when entering them into new ride stats program? The “S” category we once used no longer exists. Should they go under the “O” category? Or will this skew the data for marketing purposes on outreach rides? Bob asked that we table this discussion until next meeting and he will see what can be done with the ride stats program.

Ride Stats

Bob talked about the new ride stats program. 3 weeks into the new program and Bob feels that things are close to what was expected at this point. There are a few bugs to work around. The program is locking members out of the system during the “lag period” of member renewal. Financially a “pay as you go” system will not be cheap (people have been hitting the new system hard). Michele will be going to a flat-rate fee instead. Michele will be sending a new contract to the board to reflect this. The new contract will also include update, bug fixes, along with other suggested changes and fixes.

Tech Committee

Edward spoke in regards to the tech committee. The committee meets this Thursday. Many riders have been adding rides in to the “Ride with GPS” system. The committee is exploring the possibility of a WebEx conference. The next thing the committee will be looking at is where all the club documents are kept and stored. They will be looking at organizing this data and protecting it.

All Club Ride

Doug spoke about the upcoming spring All Club Ride. The routes are good, and maps are being worked on right now. Ramsey County charges for the pavilion at the park were a little more than expected. There was a request for a shorter route this year. So there will be an approximately 20 miles route as well. It’s not in the printed newsletter, but it is on the website.

New Board Member Recruitment

 Several board members are up for re-election this year, and Diane is done on the board at the end of the year. We will need to find a replacement for her board position. Fran, Edward, Mike, and Shelby will be up for re-election this year. Bio’s will be needed for the September newsletter. Diane will head up a committee to find a new board member. Pete Hawkins will serve on the committee with her.

MN Bike Alliance Handbook

1000 copies of the handbook were delivered to the club. How do we want to hand them out? All ride leaders and new members should get one. Gary G. has requested some to hand out to new members. The club will send 300 to Gary, and bring 200 to the Watermelon Ride to hand out. Pete will take the handbooks to Gary. Some will also be brought to the All Club Ride for ride leaders to take.

Ride Leader Forum

Pete H told the board he thought the ride leader forum went very well. 145 leaders came to the forum, and there have been many requests to view the forum video. The club will need someone to do the forum video next year.

Watermelon Ride

Doug and Mike are going ahead with the Watermelon Ride planning. Volunteer sign up is online. Currently we do not have a lot of publicity about the ride out yet. Mike will talk to the news outlets. A couple people have dropped off the Watermelon committee, so Linda Johnson will be joining as a replacement.

Fran asked the board if anyone had an objection to skipping the July board meeting, as we have done in years past. There were no objections, so we will not be having a July board meeting.

Upcoming Events

Spring All Club Ride, Saturday, May 27th

Watermelon Ride, Tuesday, July 4th

The board meeting was adjourned at 8:17

Minutes recorded by Kasey Kramer