Meeting Minutes for TCBC Board Meeting

9-12-17

Life Link III Board Room

Board Members Present: Shelby Miller, Kasey Kramer, Mike Kubes, Bob Fix, Diane Ziemer, Fran Rabe, Edward Eroe.

Board Members Not Present: Pete May, George Blank, Roger Fickbohm.

Non-Board Member Present: Jim Pederson, Kate Kovar, Steve Scott, Pete Hawkins, Doug Nelson, Ann Harris.

The meeting was called to order at 6:32pm.

The meeting minutes from August were reviewed. There was one spelling correction to be made. A motion was made by Mike to approve the corrected minutes, and was seconded by Diane. There was no opposition, the motion passed.

Membership

There was no membership report available in time for the meeting, however membership data was relayed to the board by Bob Fix. There is a 1% decrease in total membership, and since 2010 there has been an 18% decline in membership. The number of expired but not renewed memberships this month may be the” free membership with purchase of a bike” riders from last year’s bike shop promotion.

Volunteer

Mike reviewed the volunteer VIP’s in preparation for the picnic next week.

Ride Stats

Bob told the board that the rest of the August rides will be reconciled, there are only a couple of rides that have not been entered. There were over 100 different riders doing rides this year, which is higher than last year.

VIP Picnic

Shelby has sent out invites to people for the VIP picnic. The picnic is September 18th at 6:00.

Halloween Ride

Ann gave the board an update on the Halloween Ride. Now Bikes has expressed interest in hosting one of the rest stops. They have suggested a raffle of some sort for our riders. Erik’s is also going to host a rest stop as well. The planned route will take riders by both stores. The pub at Como Park is where the riders will gather after the ride.

Not For Profit Contributions

Fran brought checks that were distributed to board members to mail out to different businesses for charitable contributions. Board members will mail out the checks and cards to the recipients.

Sponsor Gifts

Kate told the board that the sponsor gift for this year’s Steel, Titanium, and Carbon sponsors will be a mug and a bag of coffee. The mugs have a minimum order of 24 mugs, which is more than what we need. If we order more or have extras we could sell the extras or give them away. There are 2 different sizes of mugs available. We have several options for an image on the mug. The board needs to decide which mug style, which logo, and how many mugs. The board debated the different options, and it was decided to order the short mug, with our classic logo, and an order of 72 mugs. The inside of the mug will be blue, and the lettering/design will be silver or white. Mugs will go out to sponsors and extras could be put up for sale at the annual meeting.

Advertising With Trails Magazine

The question was raised whether the board wanted to advertise the club and/or the Watermelon Ride in the MN Trails magazine. Prices are $200 for 1 ad, or $180 each for 2 ads. It was felt that that particular ad didn’t generate much publicity or interest in the Watermelon Ride, it would make more sense to advertise locally. Advertising the club in the magazine made more sense financially. The board decided to purchase an ad for both the spring and summer issues of the magazine. Bob moved to approve the money being spent on the ads, and it was seconded by Mike. No opposition, the motion passed.

Newsletter

Doug didn’t have too much to report, as there is no newsletter this month. Bio’s for the board members will go up on the website soon and on the e-news. They will also be featured in the Nov/Dec newsletter.

Upcoming Events:

Finance Committee Meeting- October 19th

Halloween Ride- October 29th

Next Board Meeting: October 3rd

A motion was made to adjourn the meeting by Mike, and it was seconded by Bob. There was no opposition. The meeting was adjourned at 8:29pm.

Minutes recorded by Kasey Kramer